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Leadership Communication Strategies and leadership skills coach

Communication and Beyond

Archana Parmar

How to use dictionary and make friends with words

                                            Making friends with words! Since a language is made up of thousands of individual words, it must be important to know about those words, and know in detail. The moment we meet a new word (it’s meaning), we think of a dictionary. Dictionary is not just a guide full of words with their meanings. – A reference book on a particular subject, the items of which are typically arranged in alphabetical order.                            -a similar book giving equivalent words in two languages                  -a work of informative character arranged alphabetically That’s what we all believe it to be. Well it is more than that, much more than that. A dictionary is one of the most effective, easily available, and reliable teaching aid in a language classroom. It helps us to learn about words- In addition to these, dictionaries also provide the details about the origin or roots of words and examples of using the words. The guide words –  words given at the top of each page. The first guide word is the first word on a page and the guide word at the top of the page is the last word on the page. Using the guide words, you should find the word you are looking for easily. It will be between those words. To be a good dictionary user, however, it is not enough to know what to use the dictionary for. You must also decide which is the best dictionary for any of the purposes mentioned above. As well as, you need to be able to find what you are looking for quickly; you need to be sure that you have found what you were looking for; and, most importantly, you need to know when to use your dictionary. If you look up every new word you see or hear, you will spend your whole day with the dictionary in your hand.  You have to be clever and choose the right words to check and the right time to do it. The following advice can be followed to check when to use the dictionary. When you find a new word while reading, finish the sentence (better: the paragraph). If you haven’t guessed the meaning and it still seems important, then you can look it up. When you hear a new word, wait and continue listening. What the speaker says next may help you to understand the word. If you look in your dictionary at the very moment, you will not hear what comes next, and this will make understanding the context more and more difficult. If you think the word is very important, you could note it down or write how you think it is spelled. Then later you could ask the speaker or look up in the dictionary to see what it means. Meeting someone and knowing the words they spoke and their meanings are seldom enough, when communication skills are the most sought after skills in today’s world, depth and interaction are necessary if the meeting is to be meaningful. That’s where our word bank (vocabulary) comes into play. Use dictionary as a medium for knowing the words and remember that words are not learnt mechanically, but associatively. Dictionaries are readily available, flexible, and inexpensive, also UNDER-USED. We expand our understanding of the word meanings by interchanging and sharing them with others. Learning words is a relational process. Would you interested in learning more about vocabulary building? Drop me a line at archana@archanaparmar.com or leave a comment.

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Mute English Archana Parmar

Are you Suffering from Mute English?

Mute English Let’s talk about some moments that can make or break your impression especially the first one. You have been waiting for this moment! You are supposed to introduce a new idea/product to your audience. Excitement!!! You are called by your manager to discuss the appraisals forms. This is the interview, you’ve been preparing for! You finally managed to schedule a meeting with that special someone! You are with a premium potential client you’ve been eyeing on. It is time to talk about what you have been planning for a long time. You know what you are going to say, you are confident of the facts and figures that you are going to talk about. BUT… your brain freeze of words. The words simply refused to come out of your throat!!! You feel like words are choking inside!!! Have YOU EXPERIENCED this? It feels nerve wrenching! Yes, you have. Don’t worry… I know how it feels as I have experienced this couple of times. I am writing this for you to help you overcome the ‘MUTE ENGLISH’ also known as ‘DUMB ENGLISH’. It hasn’t helped you so far, trust me it isn’t going to help in future as well, at all. Mute English is a term coined to describe a phenomenon where a person can read and understand the English language as a second, third or foreign language but cannot speak it well. Now you understand what I am talking about. Don’t you? Next I want to bring your attention to the reason behind this. Why do we get stuck for words or why do we go mute while speaking? It happens for reasons such as : • You can’t think of an appropriate word for what you want to say next. • You experience momentary brain freeze of words and phrases. • You haven’t been working on your active vocabulary. • You experience nervousness or anxiety. • You have a fear of being wrong/fear of being judged/fear of saying something right in a wrong way. None of these deserve to become a hurdle in your way to success. Mute English occurs because you have been told to put an emphasis on literacy, grammar, and correctness in language education. What you need to remember is that you are using a language which is not your first language. So the easiest approach to break the pattern of mute English is to build and practice your active vocabulary. All of us have two types of vocabulary: passive as well as active. Active vocabulary: words from the target language that we use actively in the speech producing skills i.e., speaking and writing. Passive vocabulary: we understand many words as and when we come across them while reading, listening, but we don’t use them while speaking or writing. This results in the loss of retaining that word in our active vocabulary. You need to bring more and more words in your active vocabulary; frequent use of these words will make you comfortable with the usage and retention of the same in your active list. Remember: Rome was not built in a day. Developing active vocabulary will require time and dedication. * Start adding 6 new words a week (trust me it is practical and possible). * Learn the words in association (do not just learn the meaning but also the usage) * Learn new words in relation to the context. * Start with learning synonyms of most commonly used words. For example: the word ‘important’ is the one that I use frequently, so I started developing my active vocabulary by learning 6 synonyms of the word “important”. Important * essential *vital *significant *crucial *influential *necessary Next, I looked at the usage and purpose of all these words. • Building the list of active words and practising the same is important to build vocabulary. • Building the list of active words and practising the same is essential to build vocabulary. • Building the list of active words and practising the same is influential to build vocabulary. • Building the list of active words and practising the same is necessary to build vocabulary. • Building the list of active words and practising the same is crucial to build vocabulary. • Building the list of active words and practising the same is vital to build vocabulary. * Building the list of active words and practising the same is significant to build vocabulary. (www.thesaurus.com has played an important role in helping me overcome the phenomenon of mute English). Stages of learning a second, third or foreign language Stephen Krashen divides the process of second-language acquisition into five stages: 1. Pre-production 2. Early production 3. Speech emergence 4. Intermediate fluency 5. Advanced fluency The first stage, pre-production, is also known as the silent period. Here, the learners start with a receptive vocabulary of up to 500 words all basic ones, but they do not yet speak their second language. Surprisingly, not all learners go through a silent period. Some learners start speaking straight away, with the distorted meanings most of the time, but they are able to recall those few words. In the second stage, the learners are able to speak in short phrases of one or two words. They can also remember chunks of language, although they may make mistakes when using them. Vocabulary is around 1000 words. The third stage learners have their vocabulary increased to around 3000 words, and they can communicate using simple questions and phrases with grammatical errors. Stage four learners have a vocabulary of approximately 6000 words, and can use complicated sentence structures. They are also able to share their thoughts and opinions in the second language, English here. At the fifth or the final stage, the learners can function at a level close to native speakers. The overall process of learning and mastering a second or a foreign language is more of a thought process and the development of self-awareness, rather than academic qualifications or certifications. Be observant of your

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Archana Parmar

How to learn the rhythm of English Language

Whether we like it or not, people who articulate well, both privately and in front of a group, are generally perceived to be more intelligent and possess greater leadership qualities. -Zig Ziglar English is a language of rhythm where the speaker alternates between stressed and unstressed words at regular intervals, with the stresses falling within content words. Learn to identify the content words and syllables to be stressed in those words. Rhythm- the way stressed and unstressed syllables make patterns in speech. While speaking in English language, we usually give more stress to content words, mainly nouns, verbs, adjectives and adverbs, and less stress-to the supporting words, such as pronouns, determiners, prepositions, conjunctions and auxiliary verbs. The content words help us create an image in our head; they give us the main idea of the story and tell the listener where to focus his or her attention. Practising this helps our listener to be able to grasp the main content of our speech. Hence, it is highly recommended that we make the content words easier to hear by bringing attention to them, i.e, by stressing them. Samantha is going to chair the meeting. On the other hand, the supporting words (also called the grammatical support or function words) are the words that are used to make our sentences grammatically appropriate. If we do not make the appropriate use of the supporting words in our sentences, our listener would still get the main idea of what we are saying with little bit of difficulty but it certainly will not make us a proficient user of English Language. Samantha chair meeting. Once you learn to differentiate between content words and function words and use the same appropriately, it will be easier for you to learn the rhythm of speaking English Language by focusing on the stressed and unstressed syllables of those content words. In every sentence we have stressed (content words) and unstressed (supporting words) words, it is the combination of these two that creates the melody or the rhythm in the language. The stressed words are the ones where we emphasize or say a syllable or word more strongly as compared to the other parts of the word or sentence, which makes those “stressed” syllables and words more noticeable. While unstressed remain unnoticeable or they are not supposed to stand out from the rest of the words in a sentence. When it comes to ‘stressed words’, they are put in two categories: Syllable stress Word stress According to the Oxford dictionary, “syllable is a unit of pronunciation having one vowel sound, with or without surrounding consonants, forming the whole or a part of a word; for example, there are two syllables in water and three in inferno.” While speaking English language, stressed syllables are louder than non-stressed syllables. Also, they are longer and have a higher pitch.Whereas grammatical words (such as auxiliary verbs, prepositions, pronouns, articles,…) usually do not receive any stress. Ironically, there is no rule about which syllable is stressed in a word with more than one syllable. You will need to learn the stress of words by heart. Word Stress: While stressing syllables in words, we use the following features. Such as: The stressed syllable is l-o-n-g-e-r  The stressed syllable is LOUDER  The stressed syllable is pronounced more clearly -The vowel sound is purer. The stressed syllable engages larger facial movements – especially wide opened mouth/jaw/lips.  The stressed syllable has a Change in pitch, which means it is spoken at a higher pitch than the syllables coming before and afterwards. While the word stress is accent on one syllable within a word, Sentence stress is accent on certain words within a sentence, which gives a rhythm to spoken English. It gives music to the language and at the same time it changes the speed at which we speak or listen to the language. Given below is an example of how the sentence stress can change the meaning altogether. Veronica is driving to the venue. Veronica is driving to the venue. Veronica is driving to the venue. Veronica is driving to the venue. Veronica is driving to the venue. Veronica is driving to the venue.  A learner who can balance the rhythm of the language is more likely to sound both natural and fluent speaker of English Language.

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Hello World!

Hi there, Welcome to my virtual home/ workspace. Let me call it a work from home set up. What would you like to have? That’s one of my favourite questions whenever I have people visiting my place. At this particular moment, I can’t really have a cup of coffee with you so your coffee is due on me, whenever we are meeting, the conversation will start with Coffee. Till then… How are you today? I trust you are at a happy place and you are certainly looking for something that can help you become a better version of yourself. If it is related to improving your Business Communication or your Work skills, then trust me, you are at the right place, and at the right time.If you happen to reach here while randomly looking for the stuff out there, then also I would be happy to take you through the experiences that I have gained over the years. Oops! Did I tell you that on the occasion of the launch of my website and also in order to compensate for your tea/coffee, I would love to offer you a discount code of 20% –WEBSITE20 on one registration for personalized one on one program. Shouldn’t we be talking now?

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Archana Parmar

How to Know if You Are an effective Communicator

All the great communicators, that the world has seen so far, have one thing in common, that they choose their words well, understand their audience, and connect with them at the right time and the right place. The introduction here itself expounds that the communication is never about you. And it should never be about you.                  Effective communication is a non-negotiable aspect of any business communication. We communicate to connect, we connect in order to move, move the other person to see things from our perspective and vice-versa. We want to move people to sell – our products, services, or even our ideas. To communicate effectively, it is essential to communicate clearly. Studies have indicated that it is likely that the audience will fail to absorb as much as you expect them to. Human beings perceive things differently; my definition of success may not be the same for you, but acknowledging this difference plays a crucial role in giving the positive direction to your discourse. “One person’s idea of “large” may be different from another. By using clarifying questions or even an analogy you can pinpoint (e.g. “Do you mean large like an elephant or like a large FedEx envelope?”), you’ll know everyone is envisioning the same end goal.”–Kim Kaupe, ZinePak In certain situations, it becomes all the more important to communicate not just using the verbal cues, but physical cues as well. Next comes, the communication that your body language makes. To communicate clearly and confidently, adopt a proper posture. It is advised to fill up the space you are given, maintain eye contact and (if appropriate) move around the space. Nothing can beat the connection that you make with your eye-contact, avoid wasting such opportunities by hiding behind the slides/presentations. Steve Jobs instituted a rule at Apple banned the use of presentations. Similarly, Facebook instituted a PowerPoint ban. Both leaders realized that PowerPoint presentations can obstruct rather than support communication. Tips for effective communication: Be prepared to use verbal as well as nonverbal cues to communicate your point with the audience. Avoid using visual aids unless absolutely necessary. Brain storming your audience is an effective way to engage with your audience – in between sharing your ideas, you may ask hypothetical questions to get your audience thinking. Ask for a feedback- no communication is complete if there is no feedback or acknowledgement from both sides. Avoid slouching, folding your arms or making yourself appear smaller than you are. Time-management, here it is not just about the duration (how long to communicate) but also knowing about when to communicate, be aware of your audience’s mind-set. Timing is a big factor in successful communication. Listen more than you talk. Always remember, the most important person in any scene/situation is not you, actually, it is never about you, it should never be about you. To communicate effectively, first listen to what others have to say. Then you can provide a thoughtful answer that shows you have taken those ideas into consideration. Communicating clearly is one of the most effective and productive skills you can cultivate as a business professional. Always try to communicate using verbal as well as non-verbal cues. Listen carefully to what others have to say, and pay attention to their body-language as well. Remember, communicating effectively is an art that can be learned, practiced, and polished at any stage of your life. What has been stopping you so far?

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