Communication and Beyond

Vocabulary


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Archana Parmar

3-step formula to become an effective communicator

If you’re like most people who lack confidence to communicate, or the ones who don’t find suitable words to express themselves, then you’re always looking for a better way to conduct yourself. But it seems like a never ending practice. Good news: now you too can gain the confidence to communicate effectively by following a 3- step proven method below.  These steps include: Step 1: Build your vocabulary – you need not learn the whole dictionary by heart, instead focus on topic specific vocabulary. Step 2: Polish your oral communication- identify the fears that stop you from performing well. Deal with them one by one. Step 3: Business Writing- what are the written tasks that you are supposed to perform on a daily basis?  Let’s take a look at each of these steps in a little more detail… Step 1: Build your vocabularyThis first step is pretty simple. What you need to do is identify your routine job and make a list of tasks that you perform on a daily basis. For example, follow-up with your sales team. Now a lot of people tend to end up confused as to how to remember all the word. Usually you can avoid that by switching the most frequently words by their synonyms. For example, use essential instead of important. Once you’ve completed this first step, then move onto the next step… Step 2: Polish your oral communicationFor this step you’ll need to make a list of the activities that requires you to speak- presentations? daily meetings?   .  What you’ll do is structure your talks before hand by adding an introduction, body, supporting statement or example, and conclusion. Let me share with you three tips for making this step go more smoothly… Tip 1: [Introduction]. [Tell them what you are going to tell them] Tip 2: [Deliver]. [Tell them what you have to tell them along with some examples/anecdotes] Tip 3: [Conclusion]. [Tell them what you just told them by summarizing it] Once you’ve completed this step, then move onto the next one…Step 3: Business WritingFor this step, you need to identify different tasks that you are required to write. See if there is any pattern in them? Can these be templatized? One word of warning: people prefer a cut/copy paste approach for these things, remember- customization is the key in making an impact. ConclusionSo there you have it – a quick and easy 3-step process for becoming an effective communicator.  Let’s recap the steps: Step 1: Build your vocabulary – you need not learn the whole dictionary by heart, instead focus on topic specific vocabulary.  Step 2: Polish your oral communication- identify the fears that stop you from performing well. Deal with them one by one.  Step 3: Business Writing- what are the written tasks that you are supposed to perform on a daily basis? ​​Now there’s just one thing left for you to do – take action!  So go ahead and give yourself the permission to be a better communicator. And do it today, because the sooner you get started, the sooner you’ll reach your destination.​ I’ve got your back.  Write to me at archana@archanaparmar.com Order your copy of my book ‘Business English and Leadership Communication’ – kindle or paperback

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Archana Parmar

7 steps to better Email Writingbuei

Professional emails are an important part of Business Writing. Nowadays, there are very few jobs that do not involve the daily use of emails, and due to the pandemic and remote working concept the adoption of lean media conversation is of unparalleled significance. We all know that the medium of communication in the business world is mostly English, also known as Business English. Emails have become an inseparable part of our business communication. Whether we are at office, co-workspace, or working from home, one thing that we keep checking/sending/responding to, is email. Email is incredibly important in the Business Communication. In order to make your emails communicate well, you must write them effectively. Business emails tend to serve two purposes: a. Giving information b. Asking for information. To make sure your emails do justice to these two purposes, follow the 7 steps to effective business email. Always start your email with a greeting (being polite is important in business). Tell the recipient who you are (state your name and how you would like to be recognized as). Clearly state the purpose of email (clear sentence to the point). Provide essential details (mention the attachments as well). Do state what action is needed. Close the email with suitable sign-offs Don’t forget to end with your signature. When the main purpose of your email is to communicate a problem and your proposed way to resolve it, you can follow the SCRAP structure. Situation: Start positively, explain the situation and your purpose for the email Complication: explain clearly the problem Resolution: explain your proposed solution to the problem Action: clearly state what you would like to happen next, the actions for the recipient and for you Politeness: includes thanking or praising the recipient. Write Better! Drop your email address here or drop me a message at archana@archanaparmar.com to join my free email writing course to learn more about writing better emails.

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Archana Parmar

How to use dictionary and make friends with words

                                            Making friends with words! Since a language is made up of thousands of individual words, it must be important to know about those words, and know in detail. The moment we meet a new word (it’s meaning), we think of a dictionary. Dictionary is not just a guide full of words with their meanings. – A reference book on a particular subject, the items of which are typically arranged in alphabetical order.                            -a similar book giving equivalent words in two languages                  -a work of informative character arranged alphabetically That’s what we all believe it to be. Well it is more than that, much more than that. A dictionary is one of the most effective, easily available, and reliable teaching aid in a language classroom. It helps us to learn about words- In addition to these, dictionaries also provide the details about the origin or roots of words and examples of using the words. The guide words –  words given at the top of each page. The first guide word is the first word on a page and the guide word at the top of the page is the last word on the page. Using the guide words, you should find the word you are looking for easily. It will be between those words. To be a good dictionary user, however, it is not enough to know what to use the dictionary for. You must also decide which is the best dictionary for any of the purposes mentioned above. As well as, you need to be able to find what you are looking for quickly; you need to be sure that you have found what you were looking for; and, most importantly, you need to know when to use your dictionary. If you look up every new word you see or hear, you will spend your whole day with the dictionary in your hand.  You have to be clever and choose the right words to check and the right time to do it. The following advice can be followed to check when to use the dictionary. When you find a new word while reading, finish the sentence (better: the paragraph). If you haven’t guessed the meaning and it still seems important, then you can look it up. When you hear a new word, wait and continue listening. What the speaker says next may help you to understand the word. If you look in your dictionary at the very moment, you will not hear what comes next, and this will make understanding the context more and more difficult. If you think the word is very important, you could note it down or write how you think it is spelled. Then later you could ask the speaker or look up in the dictionary to see what it means. Meeting someone and knowing the words they spoke and their meanings are seldom enough, when communication skills are the most sought after skills in today’s world, depth and interaction are necessary if the meeting is to be meaningful. That’s where our word bank (vocabulary) comes into play. Use dictionary as a medium for knowing the words and remember that words are not learnt mechanically, but associatively. Dictionaries are readily available, flexible, and inexpensive, also UNDER-USED. We expand our understanding of the word meanings by interchanging and sharing them with others. Learning words is a relational process. Would you interested in learning more about vocabulary building? Drop me a line at archana@archanaparmar.com or leave a comment.

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